Onboarding & Collection Management Service
Need help to use Artworksoft? Our Artwork Collection Setup Service is designed for collectors, galleries, consultants and institutions who want all the benefits of Artworksoft without having to build the database themselves.
Simply provide us with your artwork information, and we'll professionally organise, document and set up your collection inside Artworksoft.
When we're done, you simply log in and start using it.
Comprehensive Art Management Solutions
Our Expert Services
From collection setup to ongoing management, we handle the documentation so you can focus on collecting, exhibiting and growing your art collection.
- Creating your artwork records
- Uploading artwork photographs
- Organising certificates and invoices
- Recording provenance information
- Entering valuation details
- Recording artwork locations
- Setting up movement history
- Creating professional documentation
- Organising collections
How It Works
Your Documents. We Do The Work.
A simple, guided process that transforms your existing records into a professionally organised digital collection.
STEP 1
Book a consultation and tell us about your collection.
STEP 2
Share your existing photographs and documents.
STEP 3
Our team sets up everything inside Artworksoft.
STEP 4
Review your completed and organised artwork collection.
STEP 5
Log in anytime to manage, update and grow your collection.
Retainer art management
Ongoing Collection Management
Art collections change over time. Our retainer service ensures your records remain organised, complete and ready whenever you need them.
Artwork Documentation
- Documentation of newly acquired artworks
- Professional data entry and record creation
- Uploading supporting documents and certificates
Provenance Management
- Updating ownership history
- Recording acquisitions and disposals
- Exhibition history updates
- Loan and consignment documentation
- Provenance verification and organisation
Collection Management
- Artwork movement tracking
- Location updates
- Storage management
- Collection organisation and categorisation
- Artwork status updates
Valuation Support
- Periodic valuation reviews
- Updating valuation records
- Comparable sales research support
- Market information updates
- Insurance value review reminders
Professional Documentation
- Generation of updated Artwork Reports
- Provenance Reports
- Certificates of Authenticity
- Asset Intelligence Reports
- Portfolio presentations
Incident Recording
- Recording accidental damage
- Theft and loss documentation
- Restoration incident records
- Transport incident documentation
- Incident report PDF generatio
Streamline Your Art Inventory
Organize your existing art information seamlessly with our structured inventory process.
1
Initial Assessment
We evaluate your current art records to understand your specific needs and challenges.
2
Data Structuring
Our team organizes your art information into a coherent, searchable inventory format.
3
Inventory Integration
We integrate your structured data into our platform, making it accessible and manageable.